FRINGE 2026

INSTRUCTIONS FOR PARTICIPATION

Participants who have registered to attend in person will receive a Welcome Letter by email, containing information about the site, refreshment and logistic information closer to the event date and one week before the start. 
Please email events.organisation@esa.int if you registered for the event but have not received the Welcome Letter a week before.

INSTRUCTIONS FOR PRESENTERS: UPLOAD

Presenters are kindly requested to upload their presentations (via USB stick) onto the dedicated laptop in the speaker ready are tables located close to the main entrance (ground floor) of the Jagiellonian University nearby the registration desk, where a support team will assist you through a shared Cloud and WIFI of the conference site details will be provided at the registration desk at the moment of the registration. 

Presentations can be uploaded at any time from the start of the conference but no later than 30 mins. before the start of the session in which it has to be presented. 

Kindly consult the detailed agenda linked HERE and ensure that your presentation follows the naming convention outlined below:  

(presentation_number_within_session)_[IDnumber]_(presenter_Last_name) E.g. 01_ID000_Brown.pptx/pdf

Upload your presentation to the folder of your session, under “FRINGE2026”. The same folder structure will appear on the laptop of the meeting room.  

Fringe 2026 Power Point Template

A dedicated Power Point Template for the workshop, can be found HERE. 
Please note that it’s not mandatory to use it but it’s only in support for the authors who would like to use the FRINGE template. 

Use of standard True Type fonts is suggested for PowerPoint presentations (conference laptop version is MS Office 2019 Professional). In the case that a ppt contains a video or animation, please ensure that both files (Power Point and video – MPG/AVI) are in the session folder. All the presentations should be in pptx or pdf format, any other format is not guaranteed to work on the conference laptop. Presenters are advised to check their presentation (e.g. graphics/equations/videos) prior to the session start. 

INSTRUCTIONS FOR PRESENTERS: PRESENTING  

Presentations will be managed by the technician; speakers are only required to advance their slides using the slide control device located on the podium.

The podium PC is directly connected to the session room video camera, which records and live streams the session. Remote participants will be able to see and hear both the conference room and the presentations. No remote interaction is planned.
Session chairs will provide speakers with a two-minute warning before the end of their allocated presentation time.

ROOM SET-UP  

The Conference room is equipped with one computer/video projector 16:9, a microphone, a lectern, and a pointing device. The software installed on the computer includes:  

• Windows 10 (Office 365)  
• MS Office 2019 Professional (Power Point, Word)  
• Adobe Acrobat Reader
• Windows Media Player  

The media player is only available with standard codecs. 

For Mac users: You are requested to upload a PDF version of your presentation to avoid problems.

NOTE: Presentations from personal laptops are not allowed 

INSTRUCTIONS FOR POSTER PRESENTERS: 

The posters should be in A0 format portrait orientation, as the poster panels are 1 m wide and 2 m high. The posters can be mounted upon your arrival to the workshop, after you have registered. The poster sessions will take place at the Exhibition Room (at the 2^nd floor, opposite of Aula Seminaryina) and Aula Seminaryina (2^nd Floor opposite of Exhibition Room) together with the FRINGE Exhibition area. The posters shall be exposed during the two poster sessions and the presenters, if possible, are requested to stay nearby their poster panel during the poster sessions on Tuesday from 16.30 to 19.00 and on Thursday from 16:50 to 19:00. 
Authors of Poster Session 1 are kindly requested to remove their posters by 13:00 on Wednesday.
Authors of Poster Session 2 may begin mounting their posters from 14:00 onwards.

The posters can also be printed through a printing service in Kraków to avoid carrying the poster on the airplane. If the poster authors would like to order their portrait A0 posters, please see below: 

Poster Printing Disclaimer (for Authors)

Important notice – A0 poster printing 

Authors who wish to have their A0 poster printed may request this service directly by emailing julia@artexpo.com.pl. 

Please note that: 

• The poster printing service is optional and not included in the conference registration. 

• All requests must be made directly by the authors. 

• ArtExpo will invoice authors directly, based on the official price list: 

o A0 poster printing – pre-event: €25 

o A0 poster printing – during the event: €50 

The organisers do not handle poster printing requests, payments, or invoices, and bear no responsibility for services arranged directly between authors and the supplier. 

By requesting the service, authors acknowledge and accept the above conditions.